INDEPENDENT ARTS PROJECTS PRIVACY POLICY
Independent Arts Projects is committed to protecting your privacy. Below we set out details of the information we collect about you in accordance with the General Data Protection Regulation (GDPR).
Who we are
Independent Arts Projects Ltd. is an arts organisation based in Edinburgh. We work with individual artists to create, tour and connect them with audiences across Scotland and beyond. Independent Arts Projects is a company limited by guarantee with charitable status, based in Scotland (Company Number SC581505, Charity Number SC049294).
How do we collect your Information?
You give us information when you use our website, sign up for our mailing list, make a donation, apply for a job or communicate with us.
Our mailing lists
As part of the registration process for our e-newsletter, we collect personal information. We use that information to tell you about stuff you’ve asked us to tell you about; and to check every now and then that you’re happy to still be on our contact list. We don’t rent or trade email lists with other organisations and businesses.
We use a third-party provider, MailChimp, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see MailChimp’s privacy notice.
Access to our mailing list is strictly controlled and only used by core members of the Independent Arts Projects core team.
Our basis for processing your personal information and what we use it for
We aim to be clear when we collect your data and not to do anything you wouldn’t reasonably expect.
We may tell you about events, performances both in the UK and Internationally. Occasionally, we may include information in these communications from partner organisations or other arts organisations. You can opt out from these marketing communications at any time – every email sent to you will tell you how to do this.
You can unsubscribe to general mailings at any time by clicking the unsubscribe link at the bottom of any of our emails or by emailing producing@independentartsprojects.com.
Your rights
You are also entitled to view, amend or delete the personal information we hold on you at any time. Should you wish to do so please contact us at producing@independentartsprojects.com.
Your choices
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about the work we do, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email: producing@independentartsprojects.com.
Security precautions in place to protect the loss, misuse or alteration of your information. When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected with the following software 128 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on web browsers such as Microsoft Internet Explorer, Chrome and Safari.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Independent Arts Projects website
Our website is hosted by wordpress. When someone visits our website, Automattic, who represent wordpress, collect standard internet log information and details of visitor behaviour patterns as well as information our site visitors provide directly to the site . This information is used to find out things such as the number of visitors to the various parts of the site. Automattic may share visitor information with 3rd party organisations that has been aggregated or de-identified. You can find out more information here https://automattic.com/privacy-notice/
Cookies
Wordpress automatically collects information from cookies. A cookie is a small file which asks permission to be placed on your computer’s hard drive. Cookies are widely used to ‘remember you’ and your preferences. Websites hosted on WordPress.com make use of cookies for a variety of different purposes. These include those that are ‘strictly necessary’ for technical reasons; those that enable a personalised experience for visitors and registered users; and those that allow the display of advertising from selected third party networks. Some of these cookies may be set when a page is loaded, or when a visitor takes a particular action, such as clicking the ‘like’ or ‘follow’ button on a post. More information can be found here https://en.support.wordpress.com/cookies/
Overall, cookies help provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Social media
We use social media to broadcast messages and updates about events and news. On occasion we may reply to comments or questions you make to us on social media platforms. You may also see adverts from us on social media that are tailored to your interests. See our cookie policy for further information.
Depending on your settings and the privacy policies used by social media and messaging services like Facebook, Instagram, LinkedIn or Twitter, we may receive non-personally identifying demographic or analytical information from these services that enables us to better understand the reach and effectiveness of our advertising.
Registration with the Information Commissioners Office (ICO)
We are not currently registered with the ICO, Some not-for-profit organisations are exempt and based on information we provided ICO via their self-assessment tool, we are not registered with the ICO at this time.
We keep this policy under regular review. This Policy was last reviewed in June 2021.